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American Sterling University recruits only from its database as and when any vacancy arises. Hence, it encourages applicants to submit their CVs to become part of the database. Only shortlisted candidates are contacted.

Job Description

  1. 1. To teach courses/credit hours as prescribed by the University;
  2. 2. To bring constant improvement in the teaching methodology;
  3. 3. To provide counseling to the students for the duration specified by the University;
  4. 4. To conduct the examinations of the taught courses and submit the results on time;
  5. 5. To be continuously involved in producing and publishing scholarly work and at least meet the minimum requirements of the University;
  6. 6. To support the Department in curriculum development and course improvements;
  7. 7. To attend and participate in all the Departmental activities;
  8. 8. To assist the Department in organizing and conducting online seminars and PR activities.

Job Specification

The required qualifications of the faculty member are:

  1. 1. At least a Ph.D. or terminal degree in the relevant field;
  2. 2. Must have at least five years of teaching experience with at least one year in teaching online courses;
  3. 3. Must have excellent communication and presentation skills;
  4. 4. Must have experience in developing online courses in the relevant field.


Job Description

The University's day-to-day operations are managed by its Chief Operating Officer, who reports directly to the Board of Governors. The COO is responsible for implementing the policies adopted by the Board of Governors. The Board delegates authority to the COO to carry out his\her responsibilities to manage the University, as outlined in the University policy, and adopt administrative policies and procedures consistent with the board's policies.

The COO may adopt new or revised administrative policies and procedures on the COO's initiative or the recommendation of faculty or administrative staff, without prior approval of the board, provided that any changes in administrative policies and procedures do not conflict with the board's policy.

The COO may further delegate this authority unless expressly prohibited from doing so by an explicit statement in a policy adopted by the board.

The COO's responsibilities include:

  1. 1. Overseeing the quality of the academic and support programs of the University and all its component entities;
  2. 2. Meeting regulatory requirements of the state as well as the Department of Education through its accrediting bodies;
  3. 3. Ensuring the highest possible student, alumni, employer, faculty, and staff satisfaction;
  4. 4. Seeking the Board's approval on all University policies, procedures, and systems;
  5. 5. Supervising the relationship between students and the administration;
  6. 6. Managing the University's finances as per the Financial Rules;
  7. 7. Administrating the personnel system as per University Personnel Policy;
  8. 8. Operating and maintaining the real and personal property under the jurisdiction of the University;
  9. 9. Fundraising and alumni activities;
  10. 10. Consulting and cooperating with the Board and other University groups on various matters, including planning for the future development of the University;
  11. 11. Representing the University in public affairs;
  12. 12. Accounting to the Board of Governors for the University's finances on a quarterly and annual bases;
  13. 13. Establishing a centralized system for fundraising, advancement, and development;
  14. 14. Reporting regularly and as per the demand of the Board of Governors on the state of the University;
  15. 15. Presenting to the Board of Governors for approval of the organizational structure of the University;
  16. 16. Presenting to the board or its nominees the University performance report as and when required;
  17. 17. Any other task, as assigned by the board.

Job Specification

The required qualifications for the Chief Operating Officer are:

  1. 1. Must have a Ph.D. Degree in Business Administration or Information Technology;
  2. 2. Must have at least ten years of experience in managing University, preferably an online university in a leadership position;
  3. 3. At least ten international publications (preferable);
  4. 4. Must have experience in and a good understanding of technology and online education;
  5. 5. Must have a thorough understanding of accreditation processes and State Education Laws;
  6. 6. Must be a good leader and team player.


Job Description

The job description of the Registrar is:

  1. 1. To be the custodian of the common seal and the academic record of the University;
  2. 2. To maintain a record of all the students as per FEPRA Regulations;
  3. 3. To adhere to all the State and Federal rules and regulations;
  4. 4. To maintain a register of the registered graduates in the prescribed manner;
  5. 5. To conduct the graduation ceremonies;
  6. 6. To ensure that all the students' services meet exceed the quality standards;
  7. 7. To be the custodian of a second updated copy of all the data of the University;
  8. 8. To ensure the admissions and degree completion of the students are as per the University criteria;
  9. 9. To ensure that all University examination results are recorded as per University policy.

Job Specification

The required qualifications for the University Registrar are:

  1. 1. Must have at least a Graduate Degree;
  2. 2. Must have a minimum of five years of working experience in the relevant domain with at least one year with an online university;
  3. 3. Familiarization with all relevant State and Federal regulations is a must;
  4. 4. Be ready to attend training;
  5. 5. Must have excellent communication skills and be a team player.


Job Description

The job description of the Head of Finance is:

  1. 1. To present and advise the Board and COO on all matters relating to finance, tax, and accounts;
  2. 2. To maintain all the University accounts as per the State and Federal regulations;
  3. 3. To manage all financial aids received by the University and ensure its disbursement, as per the University regulations;
  4. 4. To work as Secretary of the Finance and Planning Committee of the University;
  5. 5. Prepare the budget forecast and financial plan of the University;
  6. 6. Supervise the maintenance of the University's Books of Accounts;
  7. 7. Monitor and supervise the release of regular payments for all University employees and vendors;
  8. 8. Deal with all banks / financial institutions;
  9. 9. Work in close coordination with the external auditors and get the accounts of the University audited;
  10. 10. Work in close coordination with the tax consultant to ensure the correct and efficient handling of all the tax matters of the University;
  11. 11. Supervise and monitor the working of the Accounts Departments;
  12. 12. Be co-signatory on all University accounts;
  13. 13. Prepare and update pay scales and financial rules/regulations.

Job Specification

The required qualifications for Director of Finance are:

  1. 1. Must have a Graduate level qualification in finance and be a certified financial professional;
  2. 2. Must have at least five years of experience managing university finances;
  3. 3. Must be familiar with all State and Federal financial laws;
  4. 4. Must have experience of dealing with income tax matters;
  5. 5. Must have experience dealing with federal financial aid matters;
  6. 6. Work experience as a board secretary will be an added advantage.


Job Description

The Job Description of the Librarian is to:

  1. 1. Plan, set up, and administer all aspects of library administration and computing, including server, and database management, in an online library system administration;
  2. 2. Acquire digital library materials, including the procurement of books, and reports, and subscriptions to journals, periodicals, and magazines;
  3. 3. Collaborate with faculty members to identify their teaching and learning needs concerning the library;
  4. 4. Offer online training in the use of library resources for both students and teachers;
  5. 5. Continually update the digital learning resources;
  6. 6. Classify catalogs and process incoming monographs, books, and other materials, as well as maintain corresponding electronic records of the same items at different databases;
  7. 7. Manage and supervise a team to provide 24/7 library support for students;
  8. 8. Plan, implement, promote, and evaluate reference services and resources;
  9. 9. Keep abreast of new resources as they are added to the collection or to which access has been recently provided;
  10. 10. Provide reference services for students and faculty members to resolve day-to-day inquiries of requested materials, in particular searching books, reports, and newspaper clippings on specific topics;
  11. 11. Maintain a record of all newspaper clippings concerning the University and its management;
  12. 12. To keep the data on the admission campaign of the University.

Job Specification

The required qualification for a Librarian is:

  1. 1. Must have a Graduate Degree such as Master of Library Sciences, Library Information Systems, or other relevant qualifications;
  2. 2. Must have at least three years of experience in managing online libraries; preferably with a business school;
  3. 3. Must have excellent communication skills and be a team player.


Job Description

The Job Description of the Head of Technology is:

  1. 1. To provide a high quality of IT support to all the users of the University IT System;
  2. 2. To ensure proper data entry into the system of all the departments of the University;
  3. 3. To generate reports and provide them to the relevant authorities;
  4. 4. To solve issues faced by the employees regarding data entry;
  5. 5. To work in close liaison with the development team for the development of the required reports and to improve the system;
  6. 6. To make and ensure the safety of data backup in the system;
  7. 7. To ensure that the data backup is maintained at multiple sites, including an offline back up with the Office of the Registrar;
  8. 8. To manage & regularly update the University website;
  9. 9. To design & maintain the University Management System (UMS);
  10. 10. To develop newer applications of UMS as and when required;
  11. 11. To provide technical support to the faculty and students as and when needed;
  12. 12. To check the performance & up-gradation of the University software and systems regularly;
  13. 13. To safeguard against the misuse of the information available in the UMS;
  14. 14. To maintain proper backup of UMS data of all users;
  15. 15. To continually update the structure of the website for better attraction and easy access to information;
  16. 16. To ensure the proper functioning of the University website;
  17. 17. To ensure that all departments update their information on the portal regularly;
  18. 18. To continually improve the in-house developed software of the University;
  19. 19. To ensure the proper functioning of all the in-house developed software;
  20. 20. To liaise with other departments to modify the software as desired;
  21. 21. To verify the daily update of the student-related events and information (attendance, notifications, etc.) on the University online system.

Job Specification

The following are the required qualifications for the Head of Technology:

  1. 1. Must have at least a bachelor's degree in computer science;
  2. 2. Must have at least 10 years of experience in managing the IT system of a large organization, out of which 05 years must be with an online university;
  3. 3. Must have experience of working on dot net technologies;
  4. 4. Certifications in all allied areas will be given preferences;
  5. 5. Experience in leading and managing a team of IT professionals is a pre-requisite.


Job Description

The Job Description of the Head of Admissions and Communications is:

  1. 1. To produce and synchronize all the promotional material, including advertisements of the University in line with the requirement and directions of the regulatory bodies, including the SCHEV and DOE approved regulatory authorities;
  2. 2. To work with the marketing and advertising agencies to ensure that effective marketing campaigns are developed and executed;
  3. 3. To evaluate the admission process of the University and bring improvements;
  4. 4. To train the Admission and Coordination staff regarding the structure of programs, state, accrediting bodies, and the University policies;
  5. 5. To keep track of all competitor activities, such as program offerings, fee structures, faculty, and events;
  6. 6. To continuously search for new disciplines to be offered along with the future market trends;
  7. 7. To continually study the existing and potential student perception and to provide feedback for dissemination;
  8. 8. To regularly visit various corporate entities, give talks about the University, and distribute promotional material;
  9. 9. To develop the marketing budget and submit to the Director of Finance for onward submission for approvals.

Job Specification

The followings are the required qualifications for the Head of Admissions and Communications:

  1. 1. Must have Graduate level qualification in marketing communication;
  2. 2. Must have at least five years of experience in marketing of educational institutions, preferably with an online university;
  3. 3. Must have excellent communication and presentation skills;
  4. 4. Must be an outstanding team player with attention to detail.


Job Description

The Job Description of the Deans is:

  1. 1. To ensure that adequately qualified faculty to teach in an online environment is recruited and retained as per the regulatory body's requirements;
  2. 2. To ensure proper development and implementation of academic programs within their scope of work;
  3. 3. To maintain an environment for imparting the highest level of knowledge to the students;
  4. 4. To participate in the formulation of overall policies for the proper functioning of the University;
  5. 5. To formulate and improve the curriculum and programs of the under their scope of work;
  6. 6. To synchronize all the courses with the current trends and internationally acceptable standards;
  7. 7. To ensure that all the programs under them get a successful market response;
  8. 8. To ensure that each of the Departments has amply qualified faculty for replacements by maintaining a "Resource Pool";
  9. 9. To identify the training & development needs of the staff & faculty members under them and ensure their continuous development;
  10. 10. To suggest the COO for improvement concerning academic policies by getting approval through the board;
  11. 11. To monitor the faculty performance reports at the end of each semester and recommend appropriate action to the COO;
  12. 12. To ensure the timely submission of the faculty budget to the Director of Finance for onward approval;
  13. 13. To ensure that the faculty expenses are within the budgeted amount;
  14. 14. To perform the programming of subordinates' work and to assess performances;
  15. 15. To minimize staff and faculty turnover and indispensability;
  16. 16. To determine the payment rates of the adjunct faculty as per policy.

Job Specification

The followings are the required qualifications for the Deans:

  1. 1. Must have a Ph.D. degree in the Business Administration or relevant discipline;
  2. 2. Must have at least 05 years of experience as Dean or Head of the Business Program;
  3. 3. Must have experience in developing curriculum and managing online academic programs;
  4. 4. Must have substantial exposure to the latest trends in national and international standards of online teaching and industry requirements;
  5. 5. Must have excellent communication and presentation skills;
  6. 6. Must be a team player with strong leadership skills.


Job Description

The Job Description of the Controller of Examinations will be:

  1. 1. To ensure the conduct of all University examinations as per policy;
  2. 2. To ensure the implementation of the proctor-based examination system;
  3. 3. To maintain the record related to results and issuance of transcripts to the students;
  4. 4. To process and prepare the certificates, transcripts, and diplomas of all the graduating students and forward the same to the Registrar's Office;
  5. 5. To develop and deliver the incomplete transcripts of the existing students to the Registrar's Office;
  6. 6. To monitor and supervise examination staff;
  7. 7. To announce the semester results;
  8. 8. To ensure the swift process of the document verification required by the candidates;
  9. 9. To ensure the timely collection of exam results from the faculty.

Job Specification

The followings are the required qualifications for the Controller of Examinations:

  1. 1. Must have at least a graduate degree in education or allied discipline;
  2. 2. Must have at least five years of experience in managing university examinations and at least two years in managing proctor-based examinations;
  3. 3. Must be familiar with all state and accrediting agencies' requirements in managing examinations and retaining examination records.


Job Description

The job description of the Head of Human Resources is:

  1. 1. To do HR planning for the University;
  2. 2. To develop the compensation plan of the University;
  3. 3. To help the Dean(s) in the acquisition of qualified faculty;
  4. 4. To do the succession planning for the University;
  5. 5. To facilitate the Deans in providing the desired training to the faculty;
  6. 6. To maintain a complete record of all employees;
  7. 7. To keep a record of the resumes received on the University portal;
  8. 8. To keep a record of all the resumes of adjunct faculty positions received directly or provided by the Deans;
  9. 9. To maintain a proper record of attendance of all the employees;
  10. 10. To keep a record of all the issues related to leaves;
  11. 11. To maintain a record of all matters about medical and other benefits as provided by the University;
  12. 12. To implement and oversee the performance management system at the University;
  13. 13. To receive the recommendations from the concerned Departments regarding the training and development of their staff and include them in the training plan for approval;
  14. 14. To work in coordination with the Registrar's Office for any change in the employment status of the employees, such as hiring, promotions, transfers, termination, etc.;
  15. 15. To organize Selection Committee meetings.

Job Specification

The following is the required qualifications for the Head of Human Resources:

  1. 1. Must have at least a Graduate level qualification in Human Resource Management or allied discipline;
  2. 2. Must have substantial exposure to laws affecting human resources in an educational environment;
  3. 3. Must have at least 05 years of work experience in managing a human resources department in an educational institution;
  4. 4. Must have exposure to developing and executing staff and faculty training and development plans;
  5. 5. Those who have experience in establishing and implementing performance management systems will be preferred.


Job Description

The job description for the Head of Career Advice and Placement is to:

  1. 1. Develop a comprehensive and updated database of the recruiting decision making positions of all significant employers;
  2. 2. Maintain an extensive database of all the graduates, including their credentials, such as organization, designation, and contact details;
  3. 3. Continuously identify job openings in the organizations and inform the students and alumni about them;
  4. 4. Organize workshops related to job-seeking skills, interviewing skills, interpersonal skills, etc. for existing and graduate students;
  5. 5. Organize and coordinate a centralized internship program in collaboration with various academic departments to acquire internship sponsors, who will provide on-the-job training for students;
  6. 6. Evaluate the performance of interns through their employers and submit the reports to the concerned Deans;
  7. 7. Post information on current career position opportunities and collect and maintain company information to aid job searches;
  8. 8. Assist students in exploring current employment opportunities;
  9. 9. Organize the elections of the alumni association once a year;
  10. 10. Maintain a web forum of the alumni association to inform them about their needs;
  11. 11. Facilitate the alumni association in organizing its regular meetings.

Job Specification

The followings are the required qualifications for the Head of Career Advice and Placement:

  1. 1. Must have graduate-level qualifications in human resources management;
  2. 2. Must have at least 05 years of experience in recruitment and training of human resources at a leading corporate sector organization;
  3. 3. Must have a strong relationship with the corporate sector;
  4. 4. Must be a member of professional HR forums;
  5. 5. Must have excellent communication and presentation skills.


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